SEC. 1.109. RETENTION OF RECORDS.
§ 1.109
Candidates and committees must keep detailed financial records, bills, and receipts for four years to support their campaign finance statements, and must provide those records to the Ethics Commission within ten business days if requested.
If you run for office or manage a campaign committee, you have to keep careful records of all your money coming in and going out, including receipts and bills, for at least four years. If the Ethics Commission asks to see these records, you must give them to the Commission within ten business days. The Commission has to tell you in writing why it's asking for the records.
- Complex:The section references external California regulations and requires understanding of multiple document types and retention timelines across different statutory sources.
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Official text
(a) All candidates and committees that are required to file statements prescribed by this Chapter shall maintain detailed accounts, records, bills, and receipts as necessary to prepare those statements. Each candidate or committee shall retain for a period of four years detailed information and original source documentation supporting those statements. The Ethics Commission may by regulation describe the information and documentation required to be retained for each type of statement.
(b) Within ten business days of a request by the Ethics Commission, a committee shall provide the Ethics Commission with any documents required to be retained under this Section or state law, including but not limited to California Code of Regulations, Title 2, section 18401 and any subsequent amendments, modifications or administrative or judicial interpretations of that regulation. When the Ethics Commission requests documents under this subsection, it shall provide the committee with the reasons for the request in writing.
(Added by Ord. 234-09, File. No. 090989, App. 11/20/2009)