SEC. 67.16. MINUTES.
§ 67.16
Boards and commissions must record detailed minutes of their meetings, including attendance, votes, closed session times and attendees, public speakers and their positions, and summaries of public comments. Draft minutes must be available within ten working days, and officially adopted minutes within ten working days of adoption; both must be provided in alternative formats upon request.
City boards and commissions have to keep written records (minutes) of their meetings. These records must say when the meeting started and ended, who showed up, how people voted, when and who attended any private sessions, and what members of the public said during public comment time. If you ask for them, you can see draft minutes within ten working days after the meeting happens, and official minutes within ten working days after they're approved. If you need the minutes in Braille or larger print, the city will provide that.
- Could be simpler:The list of required minute contents is lengthy and detailed; it could be reorganized into clearer categories (e.g., attendance, voting, closed sessions, public participation) to improve readability without changing requirements.
AI-generated · claude-haiku-4-5 · informational only, not legal advice.
Official text
The clerk or secretary of each board and commission enumerated in the Charter shall record the minutes for each regular and special meeting of the board or commission. The minutes shall state the time the meeting was called to order, the names of the members attending the meeting, the roll call vote on each matter considered at the meeting, the time the board or commission began and ended any closed session, the names of the members and the names, and titles where applicable, of any other persons attending any closed session, a list of those members of the public who spoke on each matter if the speakers identified themselves, whether such speakers supported or opposed the matter, a brief summary of each person's statement during the public comment period for each agenda item, and the time the meeting was adjourned. Any person speaking during a public comment period may supply a brief written summary of their comments which shall, if no more than 150 words, be included in the minutes.
The draft minutes of each meeting shall be available for inspection and copying upon request no later than ten working days after the meeting. The officially adopted minutes shall be available for inspection and copying upon request no later than ten working days after the meeting at which the minutes are adopted. Upon request, minutes required to be produced by this Section shall be made available in Braille or increased type size.
(Added by Ord. 265-93, App. 8/18/93; amended by Proposition G, 11/2/99)